The ISAP2022 conference is operating in a hybrid mode with all on-site presentation sessions, all on-line presentation sessions and sessions consisting of on-site presentations followed by on-line presentations.
All on-site sessions
- Proceed as normal.
- You room coordinator will give you your printed session sheets a the start of the session with abstracts and presenter bios (if provided by the presenter).
- The room coordinator will manage the report sheet (presenter sign-off after presentation).
- You are responsible for:
- Introducing the session
- Introducing each speaker
- Keeping to time
- Presentations should start at the scheduled time (not before), even if the previous presenter finishes early.
- In case of “no show”, the session chair should call a break until then next scheduled presentation time.
- Prompting questions
- Thanking the speaker
- The session will be broadcast live via zoom. Zoom questions will come via chat and will be relayed to you by the room coordinator.
All on-line session
- Enter the appropriate zoom room at least 10 minutes before your session
- Rename yourself for zoom to
- session_CHAIR_your_name
- e.g. CS3-I_CHAIR_Myeongha_Hwang
- Access the on-line program https://isap2022.org/program/ to get details of the papers in your session, the abstracts and the speaker bios.
- At the start of the session the room coordinator will enable your mic.
- Introduce the speaker as normal.
- The room coordiantor will then enable the presenters mic and allow them to share their screen.
- You are responsible for:
- Introducing the session
- Introducing each speaker
- Keeping to time
- Presentations should start at the scheduled time (not before), even if the previous presenter finishes early.
- In case of “no show”, the session chair should call a break until then next scheduled presentation time.
- Prompting questions
- Thanking the speaker
- The session will be broadcast live via zoom.
- Zoom questions will come via or via voice.
- Participants are muted until they raise their zoom hand and are enabled by the room coordinator.
- The room coordinator will disable the previous presenters mic and screen share after you have thanked them.
- The room coordinator will enable the new presenters mic and screen share when you introduce them.
- The room coordinator will manage the session sheets and report sheets.
Hybrid session
- All hybrid sessions start with the on-site in-person presentations.
- Proceed as per “All on-site” above.
- Once the on-site presentations are concluded the room coordinator will adjust the room audio configuration for on-line presentations
- During the on-line presentations the room coordinator will remain at the lectern managing the zoom session on the presentation laptop.
- Introduce the first on-line presentar from the printed session sheet
- The room coordinator will enable their microphone and their screen share
- The on-line presenters audio will come out on the room PA system and their screen will be shown on the data projector
- To prevent feedback the room audio does not go back to the on-line session so when it is question time:
- The room coordinator will relay questions from the room to the presenter via chat
- The presenter will respond by voice
- On-line questions will be by voice and the room coordinator will enable questioners microphones when they raise their zoom hand.
- You are responsible for:
- Introducing the session
- Introducing each speaker
- Keeping to time
- Presentations should start at the scheduled time (not before), even if the previous presenter finishes early.
- In case of “no show”, the session chair should call a break until then next scheduled presentation time.
- Prompting questions
- Thanking the speaker
- The room coordinator is responsible for the report sheets